Catalina Association
of Puget Sound
Charter
Charter
ARTICLE I —— NAME - We shall be known as Catalina Fleet 1, Catalina Association of Puget Sound (subsequently referred to as Catalina Fleet One or CAPS). Back to top
ARTICLE II —— OBJECTIVES - The Catalina Association of Puget Sound is a nonprofit organization dedicated to promoting the enjoyment of owning, sailing, cruising, and one-design racing of Catalina yachts: Coordinate cruising and social activities. Promote safe-boating education. Promote harmonious relationships and good fellowship among Catalina owners. Exchange technical information relating to Catalina yachts. Cooperate with other yachting organizations. Maintain communication with other Catalina owners through meetings, mailings and newsletters. Promote the care and maintenance of Catalina yachts. Promote one-design class racing under uniform rules and regulations that will test the skills of the skipper and crew at a reasonable cost without sacrificing the high standards of performance and seaworthiness of Catalina yachts. Back to top
ARTICLE III —— MEMBERSHIP - Each paid regular membership in attendance is entitled to one vote in all matters calling for a vote of the general membership. Regular Member - A Regular Member shall be an owner or a part owner of Catalina yacht. He/she has the following privileges: holding office, voting, and commanding a Catalina yacht in sanctioned races. Associate Member - An Associate Member is a person who subscribes to the objectives in Article II and does not own a Catalina yacht. This person does not have voting privileges, cannot hold office, but can command a Catalina yacht in sanctioned races. Honorary Member - An Honorary Member is a person who has an active interest in the welfare of Catalina yachts and is not a Catalina yacht owner. Honorary Members will not hold office, vote, command a Catalina yacht in sanctioned races, or pay dues. Executive Committee grants and/or revokes Honorary Membership.
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ARTICLE IV —— DUES - The Executive Committee, on an annual basis, will recommend dues. The dues assessment must be validated by vote of the membership. A quorum of members will vote to validate the dues assessment. Payment of annual dues grants membership privileges to all partners and their spouses of any one Catalina yacht, except that only one vote per paid membership is allotted. Membership dues will be due in January of each year. New memberships accepted through the year and any dues that are paid after September 30th will apply to the following year. Recommendations for special assessments to be enacted have to be approved by a vote of the Regular Members present at any general or special meeting. Back to top
ARTICLE V —— OFFICERS - The officers of CAPS shall be regular members in good standing. Officers may serve in more than one position providing that the Executive Committee consists of at least four members. Commodore shall: Schedule and preside at all regular and special business meetings, determine date, time and location of the business meeting, and prepare meeting agenda. Chair the Executive Committee. Call extra business meetings, appoint committees not otherwise provided for, and fill committee and protem vacancies. Present an annual budget for the coming year to Executive Committee for approval in December of each year. Rule on procedure and jurisdiction, authorize expenditures within the budget, and perform other functions as may be warranted for the proper management of CAPS. Prepare an article for each newsletter before the third Wednesday of each month. Oversee and coordinate the efforts of all-major committees and appointments. Represent the Club in relationships with other boating organizations. Approve and file the annual report to National Associations. Perform the duties of the Vice Commodore in his/her absence. Vice Commodore shall: Schedule programs/speakers for business meetings. Perform the duties of the Commodore in the absence of that officer. Prepare an article for each newsletter before the third Wednesday of the month that details time, place and other information pertaining to upcoming program/speaker/event; and in the following month, reporting details of completed activity. Writes thank you notes to speakers/presenters throughout the year. Chair the Entertainment/Activities committee and communicate activities. Be responsible for marketing the virtues and benefits of the Catalina Association of Puget Sound to new and existing members. Be responsible for the preparation and delivery of reader-boards, brochures, etc. for any boat shows and/or other events decided upon by the Executive Committee. Succeed the Commodore. Secretary/Treasurer shall: Record and retain minutes of all business meetings and Executive Committee meetings, and other records. He/she shall also distribute ballots, notices of meetings, and prepare other communications as required. Maintain the membership directory and notify the Communication Officer and Publication Officer of any changes in membership information before the third Wednesday of each month. Receive funds and deposit them in the depository approved by the Executive Committee, disburse funds by check only as authorized by the Commodore. Prepare the annual financial statements and budget, and conduct other financial affairs of the association as assigned. Submit financial records to Executive Committee on a quarterly basis. He/she will insure that any member may inspect all books and records for any proper purpose at any reasonable time. Be responsible for all funds of the organization, receive and disburse all money subject to the budget and the will of the Executive Committee. Set up a checking account in the name of Catalina Association of Puget Sound. All checks written will require the signature of a Club officer. Authorized signatures will be on file with the bank. Maintain and reconcile Club accounts, filing whatever reports and/or returns, that may be required by National/International Catalina Associations and governmental agencies. Collect membership dues. Order Catalina Association of Puget Sound burgees, keep inventory and make available to the members. Communication Officer shall: Be responsible for the CAPS Newsletter. Publish a newsletter once a month unless otherwise directed by the Executive Committee. Receive and edit all items for newsletter, to include articles about upcoming meeting(s), cruise(s), race(s) and other activities; reports of past meeting(s), cruise(s), race(s) and other activities; and items of general interest to Club members. Provide for copying, labeling and mailing the newsletter to Club members, other fleets, national/international associations and local yachting magazines at least one week before monthly meeting. Organize telephone tree for Club communications. Cruise Officer shall: Organize the Catalina Association of Puget Sound monthly and annual cruises, assigning a boat or group of boats to host each one. Assure that fleet members are notified of cruise arrangements, including last-minute changes. Assure that new cruisers are made to feel welcome and, when desirable, huddled with host boat. Before the third Wednesday of each month, submit articles to Communication Officer detailing cruise plans, host boat(s), current/tide considerations, etc. for the next month's cruise(s) and reporting highlights and names of boats and/or members who attended the cruise(s) the previous month. Record and maintain information regarding participants for cruising awards Measurer shall: Verify compliance with class rules, and maintain a file of all measurement certificates. Be responsible for certification of all boats in accordance with individual national/international fleet one-design rules and/or local rules, as necessary. Suspend any boat from racing for failure to comply with above rules, notifying the race committee of such suspension Represent CAPS in the local racing community as needed Before the third Wednesday of the month submit articles to Communication Officer detailing plans for next month's racing activity and reporting on finish order, skippers, weather conditions, etc. for previous race(s) Immediately following race(s), notify newspaper sports editors and local yachting magazine race editors of results Chair the race committee. Record and maintain information regarding participants for racing awards Fleet Captains shall: Represent their individual one-design fleets. Make the actual boat and sail measurements, record these measurements on the "Official Certificate of Measurement and Registration", verify compliance with class rules and maintain a Fleet record. Any controversial changes must be referred to the Measurer and/or Executive Committee for evaluation. Submit class specific articles to Publication Officer. Be member of Race Committee to organize and perpetuate racing. Hospitality Officer shall: Act as host/hostess at meetings and other activities, making introductions, welcoming guests and new members, and providing name tags as desirable. Before the third Wednesday of the month, submit biographies of guests, new and selected existing members. Serve on the Entertainment Committee. The immediate past Commodore shall serve as Hospitality Officer. Any regular member may fill this position should the immediate past Commodore be unable to serve. The following positions are open to regular and associate members of good standing: Publication Officer Prepare and mail press releases, as necessary. Submit articles to Mainsheet and other publications. Responsible to maintain list of members receiving Mainsheet. Submit list quarterly to Mainsheet. Safety Focal shall: Promote safe boating education by submitting articles to the Communication Officer outlining safe practices to be followed by members. Provide for safety inspections of member boats. Give safety presentations at general meetings. Historian shall: Maintain Club scrapbook.
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ARTICLE VI —— NOMINATIONS AND ELECTIONS - Nominating Committee A three person Nominating Committee shall be appointed by the Commodore. The Nominating Committee shall develop a slate of eligible consenting candidates selected from a roster of active regular members and present it to Executive Committee. The recommendations of the Nominating Committee/Executive Committee and the notice of the annual meeting shall be sent to all members in advance by the Secretary/Treasurer. Nominations may also be received from the floor at the annual meeting. No nominations shall be presented without the consent of the nominee. Elections The nominee for each office with the greatest number of votes of the regular members in good standing shall be elected at the November annual meeting. Unless the Vice-Commodore cannot succeed the Commodore and/or Commodore cannot succeed the Hospitality Officer, these officer positions will not be on the ballot. Officers will serve for one year and will assume their duties effective January 1st. Vacancies In case of resignation or removal of any officer, the Commodore shall appoint a replacement, whose term shall expire at the end of the calendar year. Should the Commodore's position become vacant, the Vice-Commodore shall assume this position for the duration of the term. Back to top
The Executive Committee shall consist of a Commodore, a Vice Commodore, a Secretary/Treasurer, a Cruise Officer, Measurer, Hospitality Officer and Communication Officer. A quorum (see Article VIII) of which shall act as the governing body of CAPS. Executive Committee shall: Interpret the Charter. It will determine policy of the Association. Serve as the last court of appeals in disputes over constitutional rights, sanction CAPS activities, and is the only committee that may obligate CAPS financially. Decide on promotion of activities, methods of elections, appointment of committees, and the general government of the organization. Annually appoint an audit committee to conduct an audit of Club financial records. Set the annual calendar after elections in November with both the current and upcoming year Executive Committee members. Meet throughout the year as deemed necessary by Committee members. The Committee may be polled by telephone. Determine annual awards. Appoint Fleet Captains who are members of each international association based on the recommendation of consensus of members of individual fleets. With a three-fourths majority, may suspend any Fleet officer for conduct or actions deemed prejudicial or injurious to the Association. It may suspend members guilty of gross violation of rules in unsportsmanlike conduct in any activity conducted or sponsored by the Association.
The Entertainment Committee - The Vice Commodore, Hospitality Officer and three members at large shall constitute this Committee. The Entertainment Committee shall: Poll members for activities and events and generate a plan of activities in which members of CAPS can participate. Plan and arrange for activities and events approved by the Executive Council. Determine the location for the annual Christmas party and act as host/hostess or delegate another member to assume this function. Plan and arrange annual discount night at local marine store and awards banquet. Plans will be submitted to the Executive Committee two weeks before setting the annual Calendar in November.
Race Committee - The Measurer and the Fleet Captains shall constitute this Committee. Organize CAPS efforts in planning and administering the annual Catalina Days Regatta. Organize racing dates as desired by Club members to be submitted to Executive Committee. Organize and perpetuate racing. Organize programs to teach novice racers.
Special Committees - The Commodore as required may appoint other special committees. Back to top
ARTICLE VIII —— MEETINGS
Regular meetings shall be held at a time, date and location as scheduled by the Executive Committee. Special meetings may be called at any time.
Business meetings - Robert's Rules of Orders shall govern procedural matters at business meetings. Formal notice of Executive Committee or general membership meetings shall not be required.
Quorum - A quorum for any Executive Committee meeting shall consist of four (4) Committee members. A quorum for any general membership meeting shall consist of members present.
General Meetings The Commodore may call meetings of the general membership as necessary. Notice through publication in the CAPS newsletter, email, or through a telephone tree before the meeting shall be deemed sufficient notification. Executive Committee Meetings The Commodore, as necessary, shall call meetings of the Executive Committee. Back to top
ARTICLE IX —— VOTING - Executive Committee Based on a quorum of officers present, a simple majority vote shall be required to pass a motion. General Membership A simple majority of votes of the regular members present in good standing shall be required to elect officers or pass a motion except as noted in Article XII below. There shall be one vote for each regular membership and in case of a tie vote, the Commodore shall cast the deciding vote. Back to top
ARTICLE X —— RACING - Racing Divisions One Design Racing Divisions may be formed at any time by any group of five Regular Members of a Catalina class upon submission of the division rules and roster to the Fleet Captain and/or Measurer. Rules The official racing rules which shall govern all Catalina yachts races and divisions thereof shall be the Catalina class’s One Design Racing Rules and Specifications, unless otherwise specified in a pre-race circular or division rules. Interpretation In interpreting any point not covered, the Measurer shall consider the intended meaning rather than any technical construction that may be derived from the wording. Measurer shall bear in mind at all times that the basic principles of the specifications is namely to maintain standard Catalina one-design classes. Back to top
ARTICLE XI —— SAFETY - Skippers, Members and Guests attending CAPS activities shall agree to operate their sailboats in a safe manner at all times. The decision of whether or not to participate in an event or not to start or continue in an activity is the sole responsibility of the member and not that of any person sponsoring or undertaking such activity. Members/Skippers should inform all crewmembers and guests of their responsibility to safety. Annual Inspection All members agree to inspect their yachts annually to insure that they meet or exceed the United States Coast Guard safety standards. Back to top
ARTICLE XII —— SUSPENSION - With a three-fourths majority, the Executive Committee may recommend suspending any Fleet officer for conduct or actions deemed prejudicial or injurious to the Association. It may recommend to suspend or expel members guilty of gross violation of rules in unsportsmanlike conduct in any activities conducted or sponsored by the Association. Any officer or member recommended for suspension or expulsion for conduct or action deemed prejudicial or injurious to the association will be consummated by a two-third vote of the membership present at the next general or special meeting. Back to top
ARTICLE XIII —— AMENDMENTS - Any regular member may amend the Charter by submission, in writing, of a proposed amendment at any regular or special meeting of CAPS. If approved by the Executive Committee, the Secretary/Treasurer shall send a copy of the proposal to all members at least twenty (20) days in advance of it being put to a final vote at the next general meeting. To be adopted, the amendment must be approved by two-thirds of the votes cast by regular members in attendance. Back to top
ARTICLE XIV —— NATIONAL/INTERNATIONAL AFFILIATION - Affiliation with national/international Catalina one-design organizations shall be retained or initiated as desired by owners of each model yacht.
ARTICLE XV —— AUTHORITY - The Charter shall be the governing rules of the Association, which is charted by the All Catalina National Association. The CAPS Charter shall be consistent with that of the National Association. Back to top
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Copyrights 2005 -
2006
Catalina Association of Puget Sound,
all rights reserved. Page last updated January 25, 2007 |